Template T2
General session run of show
The run of show is the only document your crew reads under pressure, at 7:52 AM, with a headset on. This version covers the hour before doors and a two-hour opening session, with cues written the way a show caller calls them. Fill in your names and times, then rehearse to it.
Pre-show
Doors at 7:45 AM. Cue key: LX lighting, VID video, SND sound, GFX slides and graphics, SM stage manager.
| Clock | Segment | On stage | Cues | Owner |
|---|---|---|---|---|
| 6:45 AM (doors -60) | Crew call and comms check | Empty | SM: headsets on every position; confirm channel assignments | Stage manager |
| 6:55 AM (doors -50) | Systems check | Empty | LX: run preset looks; VID: test every playback file; SND: line check on all wireless mics | Technical director |
| 7:05 AM (doors -40) | Deck load and confidence check | Empty | GFX: locked deck on show machine, backup mirrored; confidence monitor and timer live | Graphics operator |
| 7:15 AM (doors -30) | Presenters to green room | Empty | SND: mic the first three presenters, check batteries; SM: confirm everyone is in the building | Stage manager |
| 7:25 AM (doors -20) | Emcee and CEO walk the stage | Emcee, CEO | LX: show look on stage; SM: mark entrances, exits, and the clicker hand-off | Stage manager |
| 7:35 AM (doors -10) | House check | Empty | LX: house full; VID: holding slide; SND: walk-in playlist at low level | Show caller |
| 7:40 AM (doors -5) | Go or no-go | Empty | SM: every department reports ready; show caller confirms with the event lead | Show caller |
| 7:45 AM (doors) | Doors open | Empty | SND: walk-in music up; VID: holding loop with Wi-Fi and agenda; LX: stage wash low | Event lead |
Opening general session
Planned start times. The show caller logs actuals and calls any cuts.
| Clock | Segment | On stage | Cues | Owner |
|---|---|---|---|---|
| 7:45 AM | Walk-in | Empty | SND: walk-in music; VID: holding loop; LX: house full | Show caller |
| 7:58 AM | Two-minute warning | Empty | VID: two-minute countdown; SND: music up a notch; SM: emcee standing by | Show caller |
| 8:00 AM | Voice of God | Empty | LX: house to half; SND: VOG mic live, music under; VID: countdown holds at zero | Show caller |
| 8:01 AM | Open video | Empty | LX: house out; VID: roll open video; SND: video playback audio | Video operator |
| 8:04 AM | Emcee welcome | Emcee | LX: stage wash up, spot on emcee; SND: walk-up music, emcee mic live; GFX: welcome slide | Show caller |
| 8:09 AM | CEO keynote | CEO | SND: walk-up music, CEO mic live; GFX: CEO deck slide 1; LX: keynote look | Stage manager |
| 8:39 AM | CRO keynote | CRO | SND: walk-up music, CRO mic live; GFX: CRO deck; VID: embedded video on cue from presenter | Stage manager |
| 9:14 AM | Product: what’s shipping | Product leaders | SND: two handhelds live; GFX: product deck; VID: switch to demo laptop feed and back | Graphics operator |
| 9:39 AM | Customer panel (placeholder) | Moderator and three customers | LX: panel look, chairs lit; SND: four mics live; VID: name lower thirds on IMAG | Stage manager |
| 10:04 AM | Award teaser | Emcee | LX: house to quarter; VID: 60-second nominee montage; SND: montage audio | Video operator |
| 10:06 AM | Break announcement | Emcee | GFX: break slide with return time; SND: walk-out music; LX: house full | Show caller |
| 10:07 AM | Break | Empty | VID: countdown to 10:27 AM; SND: break playlist; SM: strike panel chairs, reset mics | Stage manager |