Template T3

Presenter timeline

Presenters rarely miss deadlines because they don’t care; they miss them because nobody told them the deadline existed. This timeline gives every speaker the same dates, the same deliverables, and the same definition of done. Send it early, then send it again.

The timeline

T is the first show day. Adjust the gaps, but keep the order.

When	Milestone	Owner	Done when
T-60 days	Topic and owner confirmed	Content lead, executive sponsor	Every session has a named presenter, a working title, and a time slot
T-55 days	Presenter kickoff call	Content lead	Presenters know the theme, the narrative, the deadlines, and the slide freeze date
T-45 days	Outline due	Presenter	One page: three key messages, the ask of the audience, and any demo or video needs
T-42 days	Template deck delivered	Content lead, design	Presenters have the template deck, brand guide, and icon and image library
T-30 days	First draft due	Presenter	A complete draft in the template, with open items flagged
T-25 days	Content review	Content lead, CRO or sponsor	Written feedback returned; overlaps between sessions resolved
T-21 days	Video and demo assets due	Presenter, video team	Final video files delivered and a recorded backup of any live demo
T-14 days	Final draft and dry run	Presenter, content lead, speaker coach	Near-final deck and a virtual run-through at time, with feedback; within one minute of the slot
T-7 days	Slide freeze	Presenter, content lead	Final deck submitted and loaded into playback; any later change goes through the content lead
T-1 day	Tech run	Presenter, show caller, AV	Stage walked; mic, clicker, confidence monitor, and timer checked
Show day	Show day	Presenter, stage manager	In the green room 30 minutes before the segment, mic’d and ready
T+2 days	Recordings and decks posted	Content lead, enablement	Recordings and final decks live in the enablement hub or event app, with access set

What every presenter gets from you

Template deck The current version, with title, section, and closing slides built in.
Brand guide Fonts, colors, logo use, and image rules in one short document.
Timing Their slot, their hard stop, and how they will get the wrap signal.
Stage plot Where they enter, where the confidence monitor and timer sit, and where they exit.
Rehearsal slot A calendar hold with a room or link, sent at least two weeks ahead.
AV contact A name and a mobile number for video, audio, and demo questions.
Run-of-show excerpt Their segment plus the ones before and after, so they know their walk-on cue.